Repeat for each paragraph to be conditionally suppressed, remembering to advance the cursor to the end of the line in question before changing the last element of the condition and Inserting the result.!AND!.Ĭlick Insert, but do not close the dialog until all lines have been amended. To test for multiple conditions, use the operators AND and/or OR between the conditional statements, for example: Where the ‘!’ (NOT) character indicates the negative case and the square brackets delineate the condition.įor example, in our Points database the condition to test if the Last Name field is empty would be: Now click in the Condition box and enter the details of the condition that defines a blank address field. Select the Functions tab and then click on Hidden Paragraph in the Type column. Click again at the end of the first paragraph to be suppressed and then select Insert > Fields > Other.Unless you have changed it, the address uses the Default style. If the line spacing in the Addressee area is not satisfactory, you may wish to correct this before proceeding, by modifying the paragraph style associated with the address. Repeat this action for each data source address field. Press Delete to remove the new line and then press Return (or the Enter key) to insert a paragraph. Click at the end of the first data source address field.As the suppression of blank address fields depends on hiding paragraphs, not lines, you need to replace line breaks with paragraphs as follows. You will now see that address field separation is created by line breaks, rather than paragraphs. If these are not already visible, select View > Nonprinting Characters from the menu bar, or press Ctrl+F10, or click on the large paragraph icon in the Standard toolbar. Next, ensure that you can see non‑printing characters, such as paragraph marks, line breaks and so on.If this is not the case, then either press Ctrl+F9 or select View > Field Names to toggle the view. First ensure that the envelope is showing the field contents (data source headings), rather than their underlying field names.It is reproduced here for purposes of clarity. The following procedure is very similar to that used for a similar purpose in the section on printing mailing labels. These attributes are accessed using the Edit buttons to the right of the dialog, next to the word Format. You can then arrange the layout of the envelope to suit your requirements, together with the character and paragraph attributes to be used in the Sender and Addressee areas. In the Envelope dialog box, select the Format tab (shown below), where you can select the envelope format to use.Choose Insert > Envelope from the menu bar.To set up envelopes to be printed with your letters: The production of envelopes involves two steps, setup and printing, as described in this section. This section assumes the use of an address data source and, for convenience, a free-standing envelope. In each case the addressing data may be manually entered, for example by copying and pasting from the letter with which it is associated, or it may originate within an address data source. There are two basic ways to create envelopes, one where the envelope is embedded within a letter, generally as the first page ( Insert in the Envelope dialog box), and another where the envelope is an independent document ( New Doc. Instead of printing mailing labels, you may wish to print directly onto envelopes.

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